In today’s dynamic multinational business environment, maintaining clear and accurate accounting records is not only a legal obligation but also a true reflection of an enterprise’s management capability. As an FDI business owner, are you confident that your accounting books and records are always ready for a tax audit at any time?
If you are not entirely confident, it may be time to engage professional accounting book clean-up services. With nearly 25 years of experience, our team will help you address these accounting and compliance challenges effectively.
Why Do FDI Enterprises Need Accounting Book Clean-up Services?
Compliance with Complex Regulations
FDI enterprises must comply with Vietnam’s accounting and tax regulations, which are frequently updated and may differ significantly from international standards. Accounting book clean-up services ensure that financial statements are prepared in accordance with current regulations, minimizing the risk of non-compliance and penalties during tax audits.
Addressing an Incomplete Accounting System
Many newly established FDI enterprises in Vietnam may lack an experienced accounting team or a well-structured accounting system. Professional services help review, reorganize, and complete the accounting books to ensure data accuracy and transparency.
Preparing for Tax Finalization
When the tax finalization period arrives, FDI enterprises must have clear and accurate accounting books to avoid legal and tax risks. Book clean-up services help identify and correct errors such as missing vouchers, incorrect journal entries, or incomplete records—ensuring full readiness for tax inspection and finalization.
Enhancing Financial Management Efficiency
As the name suggests, this service thoroughly “cleans up” your accounting books—organizing and providing reliable financial information. This allows FDI enterprises to make strategic decisions, optimize costs, and plan cash flow more effectively.
Saving Time and Resources
With a team of experienced professionals, accounting book clean-up services save FDI enterprises valuable time and effort. This enables management to focus on core business activities instead of dealing with complex accounting issues.
Strengthening Credibility with Partners and Investors
A transparent and accurate accounting system helps FDI enterprises build trust with banks, partners, and investors—an essential factor when seeking capital or executing equity transfers.
Minimizing Risks from Staff Turnover
Frequent changes in accounting personnel often cause inconsistencies and disorganization in accounting records. Clean-up services help reorganize and standardize the accounting system, ensuring continuity and accuracy despite staff changes.
KMC’s Professional Accounting Book Clean-up Process
Step 1: Information Collection and Needs Assessment
After you contact KMC, our team will carefully listen to your specific requirements and analyze the current condition of your company’s accounting books. You only need to provide basic information such as:
- Accounting documents (invoices, receipts, contracts, and payroll records).
- Submitted tax reports (if any).
- Any accounting issues or concerns you may have.
Our specialists will then conduct an initial assessment to evaluate the workload and identify potential issues such as errors, missing documents, or non-compliance with regulations.
This step typically takes 1–2 days to complete.
Step 2: Quotation and Service Agreement
Based on the assessment, we will send you a clear and detailed quotation that reflects the workload and current state of your accounting records. The quotation will include:
- Scope of work (e.g., review, data entry, and adjustment of errors).
- Estimated completion time.
- Transparent service fees with no hidden charges.
Once you agree, we will prepare a service contract outlining both parties’ responsibilities, implementation timelines, and confidentiality commitments.
Your role in this step is to review and sign the contract. The process typically takes 1–2 days.
Step 3: Document Classification and Review
Our accounting specialists will classify and review the validity and completeness of all accounting documents and invoices you provide. Specifically, we will:
- Verify the legality of documents in accordance with Vietnamese regulations.
- Identify any missing or incorrect documents.
- Ensure all data complies with Vietnam Accounting Standards (VAS).
Your role in this step is to provide or supplement any missing documents upon request.
Depending on the volume of documentation, this step usually takes 3–7 days.
Step 4: Data Entry and Transaction Processing
After the review, we will enter all transactions into the accounting system or the software of your choice. Our work includes:
- Recording transactions based on the chart of accounts in compliance with VAS.
- Reconciling figures with tax reports to ensure data consistency.
- Adjusting incorrect entries or adding missing transactions.
We work in English, Vietnamese, and even Japanese to ensure clarity and alignment with FDI enterprises’ operational needs.
Processing time varies depending on data complexity, typically 5–10 days. You may contact us during this stage for clarification of any transactions.
Step 5: Completion and Review of Accounting Books
At this stage, we finalize and review the accounting books to ensure:
- All transactions are accurately and completely recorded.
- The books comply with legal and accounting standards.
- All errors have been thoroughly corrected.
We also prepare key financial reports such as the Balance Sheet and Income Statement, giving you a comprehensive overview of your company’s financial position.
This step usually takes 3–5 days.
Step 6: Handover and Advisory Support
Once completed, we will deliver your accounting books in both digital (PDF/Excel) and hard copy formats (if required). You may choose either in-person or online handover.
During handover, you are welcome to ask any additional questions or request further guidance.
This process typically takes 1–2 days
Don’t let disorganized accounting books hinder your company’s growth potential.
Let KMC’s professional accounting book clean-up service handle your accounting challenges so you can focus on developing effective business strategies.
Contact us today via Hotline: 084 814 894 789 for consultation and support.
